How to Get More Staff Using Teleconferences

Make conference calls easy to set up and use

• Set up teleconference accounts for all staff who are ever likely to need one
• Make conference calls a part of the company culture by getting senior managers to use them for high profile internal meetings
• Make it easy to create and administer conference call accounts by having links from your intranet

Make it harder to travel

• Teleconferences can't replace travel but are a great supplement for face to face meetings
• Look at the sign-off process for approving travel. Is the person requesting travel able to justify why the meeting cannot take place by conference call?
• If you have a travel manager, get their help

Help staff to remember that conference calls are an option

• Send out promotional emails reminding staff to use conference calls
• Include articles in internal newsletters showing how the use of conference calls made something possible that could not have been done without them. For instance, we brought a new product to market 2 months faster and $20,000 below budget because we used conference calls . . .
• Put up promotional posters in break-rooms and next to drinking water machines etc

A good service provider will be able to assist with the above.

» More articles on conference calls and teleconferencing

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