Running Order - Your first Teleseminar
When your participants dial in, they will hear music until a presenter joins (using the moderator security code). You or an assistant (who will also use the moderator security code) should join a couple of minutes early to let people know that they are in the correct place. You should assume that around 30% of people will join up to 5 minutes late, so your first challenge is to keep the people that were polite enough to join on time entertained while you wait for the late comers.
Starting meeting
The start to many meeting sound like this:
“Ok, we probably have everyone on line now so lets get started, but before we do, let’s just reduce the background noise. Could everyone that has a mute button on their phone press it now please. If you don’t have a mute button, press *6 on your telephone.
If the background noise does not reduce say it again.
If is still bad, you can mute all of the lines by pressing *5. You might want to say something like; “we still have a lot of background noise so I will have to mute all lines. I will open up for questions later on”.
Start recording
Press *21, everyone will hear a short announcement saying the meeting is being recorded.
Running order
- Remind everyone what the session is about and how important it is
- Deliver your content
- Ideally find ways to repeat earlier parts of it (like a song chorus, if it is short, catchy and we hear it several times we are more likely to remember it)
- Summarise everything you just said – make it short enough for them to remember.
- Write down what time you started the summary
- Call to action – if you need them to do something now is the time to ask
- Write down the time you started this section
- Questions and answer session
- Write down the time you started this section
- Assume that many people will disconnect during the Q&A so you may want to offer an incentive to stay to the end. For instance some notes that summarise the session you just delivered or a link to the recording of the teleseminar.
